Social Solutions

Contract Specialist

US-MD-Rockville
3 weeks ago
ID
2017-1187
# of Openings
1
Category
Contracts Specialist

Overview

The Contract Specialist shall perform pre-award and post-award activities such as: analyzing requirements, market research, recommending revisions to statements of work/specifications, assist with determining the appropriate type of contract, procurement planning, developing solicitations, documenting contract actions including negotiation memoranda, determination and findings, and justifications and approvals, conducting post-award activities. Responsible for checking prices, responsible for PO Entry, ensure compliance with current contracts and act on discrepancies. 

Responsibilities

  • Review, evaluate, draft and negotiate various types of sales related documents (i.e., Purchase Orders, RFQs, RFPs, NDAs etc.) for compliance with corporate and divisional policies and procedures
  • Familiar with GSA strategy, responsible for management of GSA material offerings (new products, retired products, promotional bundles), implementing processes to ensure compliance, price management (reductions, increases, floor price), IFF reporting process and contract administration.
  • Skilled in master data management to include an understanding of databases such as SFDC, CPQ, SAP, Winshuttle and GSAdvantage.
  • Administration of government-public contracts at the federal, state and local levels. Including review / approval process for entering into new contracts, contract negotiation, reporting, fee payment and compliance.
  • Possess a working knowledge of the legal, financial, regulatory and business risk in sales order, contract and subcontract terms and conditions and must be able to communicate these exposures effectively and efficiently to company decision makers, when necessary.
  • Should understand the basics of commercial sales such as pricing, delivery, warranty and payment terms, as well as legal terms with regard to liability issues, including indemnification, insurance and limitation of liability.
  • Apply risk profile/assessment matrix across product families using corporate guidelines and escalate agreements as required.
  • Resolve and finalize agreement terms directly with customer personnel and attorneys.
  • Understanding of revenue recognition, contracts/production holds and book and ship activities.
  • Works with product line teams and import/export teams to ensure compliance with trade agreement requirements such as COO.
  • Must be familiar with review and how to respond to applicable topics in a request for quotation (RFQ), request for proposal (RFP) and the like.
  • Must be able to propose alternative contract terms acceptable to the company when customer and company terms and conditions differ.
  • Interface with various groups like sales, order management, legal, finance, etc. and across the entire Thermo Fisher Scientific organization
  • Maintain centralized contract files and a centralized database of reviewed and negotiated agreements and bids.
  • Review complete package of bid documents to determine what terms need approval and distribute to and work with functional owners to accept or negotiate alternate terms as required by the business

Qualifications

  • Bachelors degree in business or legal related field
  • Minimum five (5) to seven (7) years experience in government contracting and contracts negotiation
  • Good judgment in balancing business and commercial needs and potential risks/exposures with customer requests.
  • Detail oriented with a high degree of integrity, intensity and involvement
  • Demonstrated ability to work within tight schedules and under pressure, both independently and as part of a team. Strong interpersonal skills with a collaborative / integrative style of working to reach common goals and objectives
  • Must be flexible and receptive to change in the workplace
  • Good communication skills both written and oral
  • Proficient with Microsoft Office and familiar with SAP

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