Social Solutions

Program Assistant/SIEI

US-VA-Crystal City
2 weeks ago(12/4/2017 10:55 AM)
ID
2017-1199
# of Openings
1

Overview

Social Solutions International, Inc. is a Small Disadvantaged Business. Hispanic and woman-owned, Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

                        

The United States Agency for International Development (USAID) has contracted through Social Solutions International to recruit and hire qualified individuals for the following position:

                 

Title: 

Program Assistant/SIEI

USAID/Bureau for Global Health/Office of HIV/AIDS/ Strategic Information, Evaluation and Informatics Division(USAID/GH/OHA/SIEI)

 

Application Deadline:   December 22, 2017

 

GENERAL DESCRIPTION

 

The Bureau for Global Health (GH) at USAID provides Agency leadership and technical expertise in the areas of population, family planning and related reproductive health, child and maternal health and nutrition, infectious diseases, and HIV/AIDS.  The Office of HIV/AIDS (OHA) leads the Agency’s efforts in the President's Emergency Plan for AIDS Relief (PEPFAR).  The Strategic Information, Evaluation and Informatics Division (GH/OHA/SIEI) provides strategic direction, technical leadership, and support to OHA and USAID missions in managing and utilizing data systems.

 

The Program Assistant provides support to the Division Chief and technical staff by performing a variety of routine and complex tasks in program management.  This will require ranking tasks In order of importance and impending deadlines, handling several tasks simultaneously, working independently as well as in a team environment, and seeking guidance as needed.  These tasks will range from administrative-type tasks, such as scheduling briefings and meetings and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems.  The Program Assistant will develop a working knowledge of USG and USAID policies and procedures, and have the willingness and ability to gain an understanding of USAID/PEPFAR programmatic and strategic information priorities.  The Program Assistant should be highly motivated, flexible, and organizedTo perform this job successfully, an individual must be able to perform each essential duty satisfactorilyReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions needed.

Responsibilities

The Program Assistant will perform a variety of routine and complex tasks specific to the SIEI Division with a primary focus on building capacity in program monitoring, surveillance, and evaluation to increase the impact of programs on the HIV epidemic and to demonstrate accountability for PEPFAR funded programs at headquarters and in the fieldThese include:

 

  • Compile and analyze programmatic, technical, and budgetary data OHA programs and data projects, and organize data for use in briefings, publications, reports, and decision making
  • Assist the Division Chief and technical staff in preparation of various program documents and correspondence , such as project authorization documents, action memos, and waivers, ensuring that all documentation are complete and in compliance with USAID rules, regulations, and standards;
  • Maintain or provide assistance with administrative and staffing tracking systems, and assist in the design and maintenance of spreadsheets and databases to support these systems;
  • Coordinate communications among technical staff and with partners;
  • Coordinate meetings among the Division Chief, technical staff and with partners;
  • Assist in responding to inquiries from inside and outside of USAID, including from Agency leadership, OGAC, other USG agencies, related NGOs, and Congress, among others;
  • Keep communication documents and program/project files up to date;
  • Pursue professional development opportunities relevant to the Program Assistant responsibilities, including training, workshops, conferences, and other activities;
  • Researches, plans, and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports. Recommends statistical formats for reports, ensuring consistency with USAID standards;

Qualifications

The requirements and qualifications for the Program Assistant position include the following:

 

Education and Experience Requirements

  • An undergraduate degree and 1-2 years of professional office experience.
  • Requires proficiency in the use of Microsoft Office, with an emphasis on Excel spreadsheet skills, PowerPoint, Internet and e-mail applications.

 

Security Requirements

  • US citizen with the ability to obtain and maintain, at a minimum, a Facilities Access clearance.

 

Additional Qualifications

  • Understanding of HIV/AIDS in the context of international development
  • Knowledge of USG foreign policy and familiarity with USAID health programs, regulations, and policies
  • Experience in project management
  • Strong organizational and coordination skills
  • Research and analytical skills
  • Experience in the use of database applications
  • Ability to gather information, propose solutions, provide guidance, and prepare recommendations and reports
  • Ability to work independently as well as in team situations and to proactively seek guidance, as needed
  • Ability to work effectively with a wide range of colleagues and build consensus among individuals and across many levels and organizations
  • Ability to rank tasks in order of importance and due dates, and handle several tasks simultaneously
  • Ability to independently complete long-term tasks as well as urgent taskers in a timely manner
  • Attention to detail
  • Ability/willingness to travel internationally

 

Communication Skills

  • Ability to effectively communicate orally and in writing and to analyze and interpret technical publications
  • Ability to effectively present information and respond to questions from USAID staff, partners, and the public

 

Mathematical Skills

  • Ability to work with mathematical concepts such as probability and statistical inference
  • Ability to apply concepts such as fractions , percentages, ratios, and proportions
  • Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals
  • Ability to apply the above skills to project management and budgeting

 

Reasoning Ability

  • Excellent analytic skills
  • Ability to work under moderate supervision
  • Ability to bring a problem solving approach to duties
  • Eagerness to learn relevant technical information and program management

 

Certificates, Licenses, Registrations

  • None required

 

Physical Demands (representative)

  • To sit, stand, and walk
  • To occasionally lift and/or move up to 20 pounds
  • Vision abilities including close vision, color vision, and ability to adjust focus
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as needed

 

Work Environment (representative)

  • Noise level is usually quiet
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions in this environment

Social Solutions International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.social solutions.biz

 

Social Solutions is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

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