Social Solutions

Assistant Travel Coordinator

US-VA-Arlington
1 month ago(12/15/2017 2:09 PM)
ID
2017-1207
# of Openings
1
Category
Administrative/Clerical

Overview

Social Solutions International, Inc. is a Small Disadvantaged Business. Hispanic and woman-owned, Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

 

The United States Agency for International Development (USAID) has contracted through Social Solutions International to recruit and hire qualified individuals for the following position:

                 

Title: 

Assistant Travel Coordinator

United States Agency for International Development/ Bureau for Global 

Health/ Office of HIV/AIDS/Supply Chain for Health Division

 

Application Deadline:   Open Until Filled

 

The Assistant Travel Coordinator performs a variety of both complex and routine administrative and analytical duties. These duties range from administrative tasks such as maintaining files and travel databases, to more complex analytical tasks such as spreadsheet maintenance and travel budget tracking. The Assistant Travel Coordinator ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with a focus on excellent customer service and quality deliverables. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

  • Create accurate travel cost estimates (budgets) and other travel related documention in accordance with contract strandards for TDY authorization
  • Enter travel information and expenses into designated reimbursement system (Concur) for reimbursement
  • Notify employees of travel and expense report related information throughout the approval process
  • Maintains travel tracking spreadsheets, databases, and general travel mailbox
  • Maintain accurate records of all communications, travel approvals, and expenses reports
  • Serve as a general resource and point of contact. Provide guidance and answer inquires on travel policies and procedures to travelers and USAID POC
  • Acts as a liaison between the traveler and accounting office to resolve various travel related issues
  • Follow contract travel procedures, accounting guidelines and customer service standards in all areas of travel coordination
  • Assist Travel Manager with a wide range of administrative support
  • Other duties as assigned

Specific skill areas desired include:

  • Advanced computer skills in Microsoft Office: PowerPoint, Excel, Word and Access.
  • Experience with Concur Expense system
  • Ability to work independently and adjust to meet needs of demand driven office.
  • Ability to manage various responsibilities and work under tight deadlines. 
  • Ability to gather and compile data for reports and provide quality, error free products
  • Ability to communicate effectively verbally and in writing.
  • Attention to detail and excellent organization skills.
  • Sound judgment with the ability to assess the urgency and importance of situations on a case by case basis while applying required policies and procedures as well as routes of communication and team coordination.
  • Takes appropriate action ensuring that all schedules and deadlines are met.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • The position requires a high school diploma with 5 years of office experience or a Bachelor’s Degree and 1 professional office experience.
  • Requires proficiency in the use of Microsoft Office, Internet and e-mail applications. Experience in the use of data base applications is recommended.
  • A USAID “Secret” security clearance is required.

 

LANGUAGE SKILLS

Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

 

CERTIFICATES, LICENSES, REGISTRATIONS

None.

 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

 

 

Social Solutions International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.social solutions.biz

 

Social Solutions is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

                 

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed