Social Solutions

  • Program Analyst – US Global Malaria Coordinator Executive Assistant

    Job Locations US-VA-Crystal City
    Posted Date 2 weeks ago(6/11/2018 9:29 AM)
    ID
    2018-1240
    # of Openings
    1
    Category
    Public Health
  • Overview

    Social Solutions International, Inc. is a woman and minority-owned company. Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide. 

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International to recruit and hire qualified individuals for the following position:

                     

    Title: 

    Program Analyst – US Global Malaria Coordinator Executive Assistant

    United States Agency for International Development/Bureau for Global Health/Front Office (Office of the PMI Coordinator)

     

    Application Deadline:   May 7, 2018

     

    GENERAL DESCRIPTION

     

    The Program Analyst provides support to the U.S. Global Malaria Coordinator and Deputy U.S. Global Malaria Coordinator as well as the U.S. President’s Malaria Initiative (PMI) team based in the Malaria Division of the Office of Infectious Disease. The Program Analyst performs a variety of both complex and routine administrative and analytical duties.  These duties range from administrative tasks such as scheduling briefings and meetings, arranging travel, and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various PMI program documents, designing and maintaining spreadsheets to track PMI outcomes and processes, and anticipating issues and programmatic needs and alerting leadership. The incumbent will often be the first face / interaction with the Initiative and must have strong interpersonal, diplomatic and communication skills. The incumbent will also engage in the programmatic work of the PMI Washington team, providing PMI country backstopping and technical/management support to one USAID Mission based PMI team in collaboration with other PMI Atlanta and Washington staff. The incumbent will also participate on at least one PMI interagency technical team, contributing to advancing PMI guidance and country implementation in that technical area. The Program Analyst ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID and PMI policies and guidelines as well as corporate practices and procedures.  The individual must become familiar with the Global Malaria Partner community and diplomatically engage on the PMI Coordinator’s behalf to follow up with global and USG malaria related topics and issues. The individual is expected to become familiar with office/division technical issues and policies.  To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.

    Responsibilities

    Primary Duties and Responsibilities to the PMI Coordinator and Deputy Coordinator:

     

    • Maintains calendars and schedules appointments for the PMI Coordinator and Deputy Coordinator. May establish appointment priorities or reschedule appointments or invitations.
    • Plans, organizes, and processes travel requests and itineraries for Coordinator and Deputy Coordinator’s travel.
    • Backstops the Coordinator and Deputy Coordinator, including providing technical and management support to their priority activities.
    • Prepares PowerPoint presentations and briefing materials for Coordinator and Deputy Coordinator.
    • Manages special projects on behalf of the Coordinator and Deputy Coordinator.
    • Participants in/accompanies the PMI Coordinator and Deputy Coordinator to meetings with external stakeholders including congressional staff, capturing key take-away and follow-up actions and tracks these actions to completion.
    • Escorts external guests to and from meetings with the Coordinator and Deputy Coordinator.
    • Liaises between the Coordinator and Deputy Coordinator and internal and external stakeholders and partners.
    • Participates in at least weekly coordination meetings between the Coordinator, Deputy Coordinator, and PMI Malaria Division leadership.
    • Anticipates programmatic issues and needs and provides guidance to the PMI Coordinator to direct proactively action needed.

     

     

     

    Primary Duties and Responsibilities more generally to the PMI Team:

     

    • Prepares program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
    • Manages PMI reprogramming request memo process.
    • Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, and cooperating agencies.
    • Schedules meetings, books rooms, and compiles documents for meetings.
    • Advises technical staff in the preparation of various program documents and correspondence such as; memos and waivers, amendments, project authorization documents, and requests, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
    • Researches, plans, analyses, and organizes technical and/or statistical information and develop data for use in briefings, publications, and reports.
    • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff; ensures that schedules and deadlines are met.
    • Performs other duties as assigned.

     

    Technical/Management Support Responsibilities:

    • Provides technical and management support to activities from one or more PMI core funded project.
    • Participates in one interagency PMI technical working group, providing overall analytic support to the group.
    • Contributes to development/updating of malaria operational plan technical guidance.
    • Critically reviews malaria operational plans for technical integrity and accuracy.

     

    Country Support:

    • Participates in PMI and GH country team activities.
    • Provides technical and management backstopping to at least one PMI focus country including contributing to the development of annual malaria operational plan and reprogramming requests and provision of technical and strategic direction to the country PMI program at large.
    • Acts as a liaison between at least one PMI focus country and interagency PMI Headquarters technical teams.

     

    Liaison Activities:

    • Establishes and maintains effective working relationships with all echelons of an organization, both internal and external to PMI and GH, to further USAID global health program goals and objectives.
    • Assists in responses to requests from other USG agencies, private organizations, and the public.
    • Manages PMI general email address (ask the malaria coordinator) and malaria/PMI related inquires to USAID OPEN, ensuring responses are provided to general and public inquiries.

    Qualifications

    The requirements listed below are representative of the knowledge, skill, and/or ability required.

     

    • Minimum of 2-5 years (Bachelor’s) or minimum of 1 -2 years (Master’s) of relevant professional work experience in global public health including international context to include drafting sensitive and/or high-level communication, memos, reports, meeting notes, preparing PowerPoint presentations and supporting global public health project administration and management procedures.
    • Candidate must have strong attention to detail and organizational skills.
    • Knowledge of global public health related programs, regulations, and policies required.
    • Experience in supporting global public health project administration and management procedures desired.
    • Strong research and analytical skills are essential.
    • Excellent communication and diplomacy skills a must. Experience drafting sensitive and/or high-level communication, memos, reports, meeting notes, preparing PowerPoint presentations, etc. strongly desired.
    • Proficiency in the use of Google and the Microsoft Office Suite is required; experience in the use of data base applications is recommended.
    • Candidates must be willing to work full-time and able to travel internationally when requested.
    • A Secret security clearance is required and must be obtained.
    •  CERTIFICATES, LICENSES, REGISTRATIONS
    • None required.

     

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
    • The employee must occasionally lift and/or move up to 20 pounds.
    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

     

    WORK ENVIRONMENT 

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    • The Program Analyst will work in a fast-paced environment in an active office.

     

    Social Solutions International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.social solutions.biz

     

    Social Solutions is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

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