Social Solutions

  • Program Assistant

    Job Locations US-VA-Arlington
    Posted Date 3 weeks ago(11/21/2018 5:09 PM)
    ID
    2018-1331
    # of Openings
    1
    Category
    Program Associate
  • Overview

    Social Solutions International, Inc. is a woman and minority-owned company. Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide. 

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International to recruit and hire qualified individuals for the following position:

                  

    Title: Program Assistant

     

    Application Deadline:   Open until Filled

     

    The Program Assistant provides direct support to the Front Office of the Bureau for Global Health, performing a variety of both routine and complex administrative and analytical duties.  These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents, designing and maintaining spreadsheets in support of information tracking systems, and facilitating correspondence between the Bureau for Global Health and other bureaus and offices within the Agency.  The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures.  This position has potential for professional development and training.

     

    BACKGROUND:  Bureau for Global Health, Office of The ASSISTANT ADMINISTRATOR

    The Office of the Assistant Administrator (AA/GH) serves as the principal advisor to the Agency and the Administrator on broad technical and operational matters relating to the mandate of the Bureau.  The Office of the Assistant Administrator has direct oversight of the Bureau, approving projects and programs and allocating resources among the Bureau’s eight offices and the Center for Accelerating Innovation and Impact.  The Office has ultimate responsibility for the quality of the Bureau’s programs and the capacity of its workforce.  It provides leadership on the design, implementation, review, coordination, and evaluation of GH initiatives, programs, and activities.  The Office also ensures that the activities of the Bureau complement and support the broader goals of the Agency and are in compliance with legislation and Agency rules and regulations. 

    Responsibilities

    To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

    • Facilitates correspondence between the Bureau for Global Health and other bureaus and offices in the Agency, ensuring that all documentation and correspondence meet deadlines, are complete, and are in compliance with USAID rules, regulations, and standards.
    • Supports the Deputy Assistant Administrators of the Bureau for Global Health with coordination of meeting requests, preparation and follow-up.
    • Participates in relevant technical and managerial meetings for the purpose of assisting in management duties.
    • Analyzes, organizes and formats technical information for use in briefings, presentations, publications and correspondence, ensuring consistency with USAID standards. Analyzes and edits program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
    • Collects and makes arrangements for distribution of material to the USAID overseas Missions, USAID/Washington offices, host country institutions, and cooperating agencies.
    • Maintains and provides assistance with administrative, information, and correspondence tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
    • Ensures that schedules and deadlines are met.
    • Maintains correspondence and program files.

    Qualifications

    • The position requires a high school diploma and 4+ years of relevant experience; OR
    • An associate’s degree and 2+ years of relevant experience; OR
    • An equivalent combination of education and experience.
    • Proficiency in the use of Google and the Microsoft Office Suite is necessary; experience in the use of database applications is preferred.
    • Candidates must have a strong interest in organizational management.
    • Candidates must be willing to work full-time.
    • Ability to obtain and maintain, at a minimum, a facility access clearance.

    REQUIRED SKILLS

    The requirements listed below are representative of the knowledge, skill, and/or ability required:

    • The candidate must possess strong oral communications skills and the ability to read, analyze, and interpret general business periodicals.
    • The candidate must possess strong written communications skills with a keen attention to grammatical detail.
    • The candidate must possess strong organizational skills in order to keep track of multiple tasks and deadlines at a time.
    • The candidate must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
    • The ability to work with mathematical concepts such as probability and statistical inference, as well as the ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.
    • The candidate must possess the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
    • The candidate must be able to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form. 

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
    • The employee must occasionally lift and/or move up to 20 pounds.
    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

    WORK ENVIRONMENT 

    • The Program Assistant will work in a fast-paced environment in an active office.

    Social Solutions International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.socialsolutions.biz

     

    Social Solutions is an Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law. 

     

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