Social Solutions

Program Assistant

Job Locations US-DC-GHSI
ID
2020-1586
# of Openings
1
Category
GHSI - Public Health

Overview

Social Solutions International, Inc. (Social Solutions) is a Hispanic and woman-owned business emphasizing quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

Overview of the Position

The United States Agency for International Development (USAID) has contracted Social Solutions to recruit and hire qualified individuals for the following position:

 

Title: Program Assistant

Location: Washington, DC

Application Deadline: Open until filled

Salary Range: GS-8 equivalent

 

 

The TB Program Assistant provides support to the TB Division, performing a variety of both complex and routine administrative and analytical duties related to the Global Accelerator to End TB. These duties range from administrative-type tasks such as scheduling briefings and meetings, processing administrative requests, and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant will also work with members of the TB Division to assist with logistics, tracking and systems development for the Global Accelerator to End TB, and other duties and support and support as required.

 

The Program Assistant provides support to the TB Division located in the Infectious Diseases Office of the Bureau for Global Health. This position will be responsible for performing a variety of both complex and routine administrative and analytical duties to support the Project Management Team and TB Division as a whole.

 

The Program Assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. The individual is expected to become familiar with TB technical issues and policies, as well as all projects and activities operating within the Global Accelerator to End TB.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Responsibilities

  • Works with USAID TB Division’s Project Management Team, the TB Division Chief on Accelerator-related activities, and participates in all necessary technical and managerial meetings, and supports the Division’s monitoring and evaluation and TB/HIV activities.
  • Provides operational support to the TB Division on multiple cooperative agreements, contracts, and grants. This includes working with the Division’s technical and project management staff, the Management Bureau Office of Acquisitions and Assistance, and external partners to ensure that the projects are administered effectively and efficiently.
  • Maintains and updates administrative and financial tracking systems, and assists in the design and upkeep of spreadsheets and databases to support these systems for the Accelerator. These systems are used to effectively monitor country programs and inform the teams of any upcoming issues, deadlines, financial updates, and action items on a weekly basis related to the Accelerator.
  • Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, amendments, project authorization documents, Congressional Notifications, Technical Notifications, and requests, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
  • Drafts program communications related to the Accelerator, such as cables, memoranda, and letters that seek approval or request information relative to program matters and keeps an organized record of previous responses to recycle if appropriate.
  • Schedules meetings, reserves rooms, maintains the team calendar, compile documents for meetings. Also takes notes at those meetings to later disseminate to all necessary parties and follows up on all action items.
  • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports, documents, and technical staff. Ensures that schedules and deadlines are met.

Qualifications

Qualification at the GS-8 equivalent Program Assistant level requires an associate’s degree in a related field and a minimum of 4 years of relevant experience, or equivalent combination of education and experience. Alternately, an individual may qualify at the GS-8 equivalent Program Assistant level with a bachelor’s degree and a minimum of 2 year of relevant experience.

 

Other qualifications include:

  • Must have excellent writing skills in English.
  • Strong Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
  • Must be proficient with basic financial management and budgeting concepts. Must have excellent Excel skills.
  • Must have excellent analytic skills and reasoning ability.
  • Ability to work under moderate supervision and bring a problem solving approach to carrying out duties.
  • Demonstrate initiative and an eagerness to learn technical and program management.
  • Applicants selected will be subject to a background investigation and must obtain and maintain a favorable adjudication as applicable to their position/duties

In order to fully evaluate your eligibility, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position.

 

 

Equal Employer

Social Solutions offers competitive salaries and comprehensive benefits. Please submit your resume online at www.socialsolutions.biz.


Social Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.