Social Solutions

Program Analyst

Job Locations US-DC-GHSI
ID
2020-1602
# of Openings
1
Category
GHSI - Public Health

Overview

Social Solutions International, Inc. (Social Solutions) is a Hispanic and woman-owned business emphasizing quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

Overview of the Position

The United States Agency for International Development (USAID) has contracted Social Solutions to recruit and hire qualified individuals for the following position:

 

Title: Program Analyst

Location: Washington, DC

Application Deadline: Open until filled

Salary Range: GS-9 equivalent

 

The Program Analyst works closely with technical staff in the Research and Policy Division in the Office of Maternal and Child Health and Nutrition, performing a variety of both complex and routine administrative, analytical, management, and technical duties. These duties include facilitating annual review and budget processes; collecting, compiling, reviewing, and analyzing data for various program documents; and designing and maintaining spreadsheets in support of financial tracking systems. The Program Analyst will work closely with the Research team to provide input on related technical and managerial issues across the research portfolio. Duties include reviewing technical program documents, overseeing reporting activities, supporting strategic communication efforts, coordinating MCHN data and analytics, and supporting collaboration between the Research team and other operating units, including USAID Missions. The Program Analyst ranks tasks in order of importance and impending deadlines, is able to work independently, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. The individual is expected to become familiar with office/division technical issues and policies.

 

Responsibilities

Project/Program Management and Coordination:

  • Develop, review, and monitor projects and activities for the Research and Policy Division
  • Coordinate programs under the Research Team and other Division portfolios, as needed, for cooperative agreements, contracts, PIOs, and sub-awards. This includes working with technical staff and external partners to ensure that annual and country work plans are in compliance with Agency requirements/Mission concurrence. It also includes, but is not limited to, reviewing and advising on project/activity work plans, tracking financial information, analyzing activity budgets, completing accrual reports, maintaining program files, ensuring compliance with the ADS, and finalizing approval letters (e.g. work plan and progress reports, project extensions/close-outs, meetings, new grantee orientation, etc).
  • Support site visits for project monitoring and draft reports on the progress of research activities.

Administrative & Financial Tracking:

  • Provide program related administrative and financial support to systems, databases, and file maintenance for the Research and Policy Division
  • Assist in budget preparation and tracking Mission field support levels for Research and Policy Division projects.
  • Support Division Chief and technical teams with annual Bureau and Office portfolio review processes. This includes synthesizing information across various team portfolios, drafting reports, and tracking financial/pipeline information.
  • Create and analyze budgets and financial tracking sheets to be used by the technical teams for tracking funding and financial monitoring (e.g. track financial status and determine quarterly accruals for funded projects) as well as preparing financial action forms to facilitate obligations for mechanisms within the Research and Policy Division.
  • Develop a systematic method to maintain program files to ensure that all files are accurate and up-to-date on a regular basis.
  • Liaise with the A/COR for procurement-related actions and approval requests, including administrative changes, budget realignments, no-cost extensions, ceiling increases, and incremental funding.

Program Document Preparation & Presentations:

  • Develop program documents, such as annual reports, interagency documents, action memos, talking points, congressional notifications, and powerpoint presentations
  • Draft program and project documents, procurement-related activities, and draft various documents and correspondence such as: memos, waivers, amendments, project authorization documents, Congressional Notifications, Technical Notifications, sub-awards and other information requests, ensuring that all documentation is complete and in compliance with rules, regulations, and standards.
  • Facilitate procurement processes and provide technical advice for new program designs.

Country Backstop & Field Support:

  • In collaboration with technical office staff, support field and travel to USAID missions as necessary; track, coordinate, and report on field support to include responding to all communications and inquiries
  • Provide technical/administrative support to country activities by participating on a country team, reviewing Mission program documents, and/or addressing Mission technical assistance needs, as appropriate.
  • Provide technical/administrative coordination between implementing partners and USAID missions.

General Administration:

  • Plan, organize, liaise with members of working groups, missions, other USG agencies in support of program implementation and attend working groups to further USAID offices’ program objectives

Program & Technical Support:

  • Review and analyze program technical updates
  • Provide technical advice to the research portfolio, including participating in technical partner meetings, advising on project/activity work plans to ensure alignment with research priorities, and conducting research both to respond to and inform technical direction of projects/activities.
  • Research, analyze, and organize technical and/or statistical information and develop data to assist and respond to diverse information and communication needs.
  • Engage in knowledge management activities to inform technical priorities of the Division and research team.
  • Maintain databases and track indicators in coordination with Research and Policy Division colleagues to document, measure, and evaluate key indicators and priorities.

Other duties as assigned.

 

Qualifications

Qualification at the GS-9 equivalent Program Analyst level requires a bachelor’s degree in a related field and a minimum of 3 years of relevant experience, or equivalent combination of education and experience. Alternately, an individual may qualify at the GS-9 equivalent Program Analyst level with a master’s degree and a minimum of 1 year of relevant experience.

 

Other qualifications include:

  • Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills;
  • Employee demonstrates compliance with safety regulations, rules of conduct, other applicable laws and regulations and company policies;
  • Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers;
  • Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements;
  • Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development;
  • Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism;
  • Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, is in command of critical issues;
  • Employee demonstrates ability to exercise good judgment and make appropriate decisions as situations arise;
  • Develops realistic plans, sets goals, aligns plans with company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others;
  • Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts; and
  • Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
  • Applicants selected will be subject to a background investigation and must obtain and maintain a favorable adjudication as applicable to their position/duties.

In order to fully evaluate your eligibility, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position.

 

 

Equal Employer

Social Solutions offers competitive salaries and comprehensive benefits. Please submit your resume online at www.socialsolutions.biz.


Social Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

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