Social Solutions

Program Analyst

Job Locations US-Washington, D.C.
ID
2022-1780
# of Openings
1
Category
GHSI - Public Health

Overview

Social Solutions International, Inc. (Social Solutions) is a Hispanic and woman-owned business emphasizing quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.

Overview of the Position

The United States Agency for International Development (USAID) has contracted Social Solutions to recruit and hire qualified individuals for the following position:

 

Title: Program Analyst 

Location: Washington, DC 

Application Deadline: Open until filled

Salary Range: GS-11 

 

The Program Analyst is located in the Office of Population and Reproductive Health (PRH), Service Delivery Improvement (SDI) Division. The Program Analyst provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling meetings and presentations, recording and distributing notes, and maintaining program files; to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program and financial documents; reviewing technical and financial reports from implementing partners; and designing and maintaining spreadsheets in support of program and financial tracking systems. The Program Analyst will work closely with the division’s leadership and project management teams and provide input on related management, financial, and technical issues.

 

The Program Analyst ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, corporate practices and procedures, and the technical areas they support. 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The required duties and responsibilities of the Program Analyst include:

Administrative:

  • Drafts and circulates internal and external communications, including but not limited to emails.
  • Designs and updates spreadsheets, briefers, and other documents.
  • Schedules regular and ad hoc management and technical meetings for the division and project management teams, which includes reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment, and assembling background and informational materials.
  • Records, files, and distributes notes from various division and project management team meetings.
  • Arranges pre-clearance for, receives, and announces visitors.
  • Other administrative duties as assigned.

Division Management Support:

  • Leads the coordination of the Division’s Integrated Services Team (ISD) in the preparation of teams materials for the annual results review, financial review, core country tracking spreadsheet, and budget request for submission to the PRH Front Office (FO).
  • Leads the coordination of ISD in tracking and prioritizing team procurement actions and updating the PRH Procurement Action Priority List for submission to the PRH FO and Office of Acquisition and Assistance (OAA).
  • Co-Leads the coordination of SDI Program Assistant and Administrative Assistant workloads to respond to routine requests for information from the GH FO, GH Office of Policy, Programs, and Planning (P3), PRH FO, and others.
  • Contributes to the completion of the division work plan, travel plan, SDI travel/leave matrix and other division management documents.
  • Assists in planning retreats, in-house technical meetings, and other functions.
  • Keeps abreast of new developments and emerging issues by attending meetings and workshops. Formulates recommendations for USAID in response to these developments and shares with colleagues.

Project Management Support:

  • Works with USAID staff on general multiple management-related activities. Provides input on related financial and technical issues.
  • Assists with backstopping for other members of multiple project management teams during TDY, leave, or other absence.
  • Participates in multiple regular management and technical meetings with multiple project management teams and implementing partners.
  • Establishes, maintains, and retires multiple project files according to regulatory guidelines.
  • Collects and makes arrangements for distribution of materials to the USAID missions, USAID/Washington offices, host country institutions, cooperating agencies, and others.
  • Assists with the organization of multiple annual Project Management Reviews by drafting questions, scheduling the meeting, and drafting the follow-up memo.
  • Collects and compiles data for use in regular and ad hoc reporting on the status of projects from various sources such as cooperating agency reports, USAID reports and documents, and technical staff. Ensures that schedules and deadlines are met.
  • Assists in monitoring project compliance with legislative and policy requirements including periodic site visits to field offices.
  • Researches, plans, analyzes and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports. Recommends statistical formats for reports, ensuring consistency with USAID standards.
  • Prepares and/or reviews request packages for procurement-related documents, such as subawards, no-cost extensions, restricted commodity requests, and agreement modifications, to ensure that all documentation is complete and in compliance with USAID rules, regulations, and standards. Provides guidance to implementing partners, with AOR approval, on required documentation for procurement actions and provides feedback on how to improve their submissions.
  • Tracks procurement actions and facilitates approval process, liaising with project management teams, P3, and OAA.
  • Takes the lead in assessing the gaps in current management organization systems, and designs new processes, in accordance with the AOR, that improve speed and efficiency of document reviews, procurement-action reviews, etc.
  • Serves as the financial lead, supporting multiple project management teams in overseeing and facilitating the day-to-day financial management of the projects and serving as the financial point of contact with implementing partners and other operating units.
  • Reviews and analyzes financial reports prepared by multiple projects (e.g., Quarterly Federal Financial Report and Quarterly Baseline Report) to produce quarterly accrual reports and annual burn rate and trend graphs. Ensures that reporting adheres to USAID rules, regulations, and requirements.
  • Designs and maintains financial tracking systems to ensure that activities are progressing and that spending concerns are addressed and discussed with the project management team.
  • Coordinates and ensures all core and field support funds are planned for in FS-AID Database, authorized by respective bureaus/offices, committed to PRH for obligations to the projects, and executed by P3 as a Request for Modification (REQM) and by OAA as award modifications. Informs project management teams of updates.
  • Updates and tracks project ceiling data against field support and core obligations.
  • Ensures timely submission of all reporting (workplans, annual reports, and other requirements) and supports the project management team in the technical review and approval processes of these reports. Ensures that revised documents incorporate USAID comments.
  • Assist in the coordination efforts with colleagues in Maternal and Child Health and Nutrition Office to support the implementation of jointly managed integrated core and field activities within the MOMENTUM Suite of Awards and any follow-on activities.
  • Liaise with colleagues in other USAID operating units (Maternal and Child Health and Nutrition Office, Office of HIV/AIDS, Office of Health Systems, Center for Democracy, Human Rights, and Governance) to support the implementation of core and field activities.

Qualifications

Bachelor's degree and 5+ years of relevant experience of equivalent combination of education and experience. Requires proficiency in the use of Microsoft Office, Internet and e-mail applications. Experience in the use of database applications is recommended.

 

LANGUAGE SKILLS

Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

 

PHYSICAL ABILITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

 

Applicants selected will be subject to a background investigation and must obtain and maintain a favorable adjudication as applicable to their position/duties

 

In order to fully evaluate your eligibility, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position.

Equal Employer

Social Solutions offers competitive salaries and comprehensive benefits. Please submit your resume online at www.socialsolutions.biz.


Social Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity or any other characteristic protected by law.

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